With a cloud-based DMS, however, you can access your company’s documents anytime, anywhere. In this way, if any member of your team is away from the office, perhaps on a trip for your organization, they will not have access to these documents and a limited ability to work on a remote basis. One of the greatest disadvantages of a predominantly paper-based office is that the hard copies must be stored in filing cabinets, which are typically stored in one location. Choose a cloud-based document storage system. In addition, most DMS can be accessed from any time and anywhere, especially if that system is born out of cloud-based technologies. In contrast, those who adopt document management systems (DMS) spend virtually no time searching for documents, as they can use a simple search function to find what they are looking for. That’s over 300 hours spent searching for paper documents per employee per year! One survey found that traditional offices, or those who have adopted fewer digital practices, spend an average of six hours per week searching for paper documents ( Software Advice). Store & share everything in one centralized location. If you were looking to adopt paperless office software, we’re here to lend you some ideas-here just are a few examples of how operations software can help you take steps toward converting to a paperless office. Special thanks to technology, organizations can adopt software that reduces not only the amount of paper they use in the office but the number of misplaced documents, the amount of time wasted searching for said documents, and the space occupied by the cabinets filled with various files and folders. Today, the best paperless office solutions are digital. With so much paper being wasted, you’re probably wondering how you can start saving money and time by going paperless in the office. What’s worse is that almost half (45%) those printed documents end up in the trash by the end of the day ( Record Nations). Offices, in particular, produce an excessive amount of paper with an impressive average of 10,000 sheets of paper used per employee per year. Did you know that every American uses an average of 700 million pounds of paper per year?
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